Table of Contents:

The audit program contains 48 tests designed to evaluate adequacy of the key configuration settings, monitoring techniques and access restriction mechanisms to a variety of sensitive forms and screens in Oracle HRMS. The control framework covers the following components of the payroll and personnel process:

Oracle Human Resources

Hiring (Onboarding) Procedures
Control and testing framework to determine if employees are hired within applicable laws, regulations and internal policies and if additions to the employee master files represent valid employees:

• Procedures to determine if additions to the employee master files represent valid employees based on the documented approvals from department managers
• Effectiveness of the employee recertification procedures by department managers
• Appropriateness of access to view or maintain employee data in Oracle Human Resources 
• Effectiveness of the entry level validation routines/rules to validate personnel data upon entry
• Compliance with employee onboarding policies and procedures, including pre-employment screening procedures

Termination (Separation) Procedures
Controls and testing guidance to determine if employees are terminated within applicable regulatory requirements and internal policies and if deletions from the employee master files represent valid terminations:

• Compliance with employee termination policies and procedures
• Effectiveness and timeliness of processing terminations upon notification of separation
• Appropriateness of access to terminate personnel/remove personal records from HR master files 

Oracle Time & Labor (OTL)

Time Recording
A set of controls and testing procedures to determine if all time worked is accurately recorded, processed in a timely manner and authorized by management prior to disbursement:

• Monitoring time and attendance reports and resolution of exceptions and processing errors
• Monitoring salary and hourly payroll reports and resolution of exceptions and processing errors
• Appropriateness of overtime premium payments
• Use of the alert functionality to report Oracle Global Time Management application related events 
• Configuration settings related to employee timecard approval process
• Appropriateness of access to Oracle Time and Labor functions
• Effectiveness of the entry level validation routines/rules to validate time data entered in time entry forms upon entry
• Monitoring and processing changes to timecars and late submissions
• Transfer of timecard data for processing and resolution of exceptions and processing errors
• Balancing procedures on timecard data transfers to ensure completeness and accuracy of timecard data capture in the appropriate period

Oracle Payroll

Payroll Calculation
Audit procedures to determine if payroll is accurately calculated and recorded in the correct period:

• Payroll formulas used to perform payroll calculations
• Appropriateness of access to modify payroll formulas
• Reconciliation of calculated earnings and deductions for an assignment to the general ledger
• Effectiveness of the business rules established by management to deliver a retro-time entry process (retroactive adjustments to payroll data)
• Monitoring and resolution of payroll exceptions
• Oversight over employee absences to avoid inappropriate disbursements to employees
• Appropriateness of the established payroll processing schedule
• Monitoring and resolution of payroll process results

Payroll Disbursement
Controls and test steps to determine if payroll disbursements are made to appropriate employees and reflect actual time worked and other valid payroll expenses:

• Appropriateness of access to Oracle Payroll functions
• Appropriateness of the payment methods defined for the enterprise
• Effectiveness of the oversight over payroll disbursements made to employees each payroll period

Maintenance of the HR and Payroll Master Files
Controls and testing guidelines to determine if changes to the master files are complete, valid, accurately recorded and processed in a timely manner:

• AuditTrail feature configuration to determine if changes to the employee/payroll master file data are logged by management to ensure there is no unauthorized data manipulation
• Autorization of changes to the employee and payroll master files 
• Segregation of user access to employee, time and payroll maintenance functions to lower the risk of fraudulent activities (function and flexfield security)
• Testing procedures to ensure that the security profiles have been appropriately defined by management to determine which master file records (related to organizations, positions and payrolls) users can access
  

Everything has been conveniently pre-documented with fill-in fields for company-specific information which will allow you to proceed with your assessment immediately.

Please click here to view an excerpt from the audit program.
 
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